Before you travel on business and begin packing your mobile gear, there are a few simple questions you need to answer to help you determine which mobile gadgets you must take and which you don't require. Make sure you get all the details in advance to make planning and packing your mobile gear easier.
Destination - Domestic or International
Once you know where you are going, you can investigate the airport, rail and hotel amenities to determine which will provide you with the best business services including good Internet access.
If you are traveling internationally you must ensure that you have the correct paperwork required by Customs completed in advance. Don’t leave details like that to the last minute.
Duration of Trip
When you know how long your trip will be, you have a better idea of the mobile gear you need to pack and what quantities you will require. Don’t rely on being able to buy replacements if you have forgotten something, such as batteries.
Purpose of Trip
Is the trip a sales trip or are is it a conference? When you know the purpose of the trip, you can decide which of your mobile gadgets to take and which can safely be left behind. If you are in doubt, speak with more experienced co-workers for their advice.
Your Responsibilities
Will you be a spectator or participating in events? If you are there merely to learn and observe you may not require your laptop and can get by with your PDA and cell phone. On the other-hand, if you will be presenting material either to customers or co-workers, you may want your laptop to prepare presentations and review material.
Think Safety & Security
Take a moment or two to consider the security and safety risks your mobile gear may face while traveling. Planning in advance for worst-case scenarios will help you be better prepared for preventing theft or damage to your mobile gear.
Vehicle Safety
Whether you use your own vehicle or a rented vehicle, it's important to do a quick safety check to ensure your trip will be safe. Check fluid levels, tire pressure, make sure there is a spare tire available and it's ready to go if needed. Know what insurance coverages you have and you might even look into third-party programs such as what are offered by Auto Associations. If the vehicle is rented who is repsonsible for repairs if required?